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REQUIREMENTS

In order for a former participant/applicant ("applicant") to be eligible to serve as a coach, they are required to recruit freshmen students from the city of Brownsville and fundraise from local businesses and/or organizations according to the following specifications: 

Sophomore Applicants  –  2 Recruits* and $250 USD

Junior Applicants  –  1 Recruit* and $200 USD

Senior Applicants  –  $150 USD

(*) = Please see the "Recruitment" section below for what counts as a "recruit."

Applicants are also required to attend all Coaches Training sessions. The dates for these sessions will be announced at a later time.

DEADLINES

Applicant who fail to meet any one of the deadlines listed below will be removed from the applicant pool and indefinitely rendered ineligible to coach for that season. Exceptions may be made on a case-by-case basis in light of extenuating circumstances.

December 15, 2023

–  All sophomore applicants must have at least one recruit.

January 15, 2024

–  All sophomore applicants must have at least two recruits.

– All junior applicants must have at least one recruit.

March 1, 2023

–  All fundraising is due (more information about how the funds will be collected will be communicated at a later date). Please note that checks are strongly preferred and should be made out to "The National Hispanic Institute."

Absent exceptional circumstances, recruitment deadlines will be enforced the day after the deadline. In other words, applicants will have until 11:59 pm on the day listed to have their recruits apply and pay the application fee and deposit. 

In order to determine whether an applicant has met a deadline, members of our administrative team will follow the following procedure.

  • First, we will look at the roster that NHI headquarters has shared with us, which lists every freshman that has applied to participate in the Texas Great Debate program with NHI at Tip of Texas.

    • If a freshman applicant lists you as their recruiter, we will then see whether they have paid the application fee and the deposit—if they have, then they are added to your official list of recruits.

    • If you are not listed as any applicant's recruiter, we will look at the submissions to the Recruit Identification Form. If you declared a recruit, we will cross-reference their name with the roster. If there is a recruit with the name you submitted, then we will similarly check whether they have paid the application fee and the deposit.

Please note that, when enforcing a deadline, our team will not consider any promises that a recruit may or may not have made an applicant. In other words: if one of your recruits assured you that they would apply, pay the application fee, and/or pay the deposit by a deadline, but they ultimately fail to do so, our team will not take that excuse into account when enforcing a deadline. Applicants are therefore discouraged from relying on recruits' promises, and are encouraged to double-check with our team that their recruits have registered well in advance of a deadline.

HEAD COACH APPLICANTS

All those interested in serving as the Head Coach of the region are asked to contact any of the Assistant Project Administrators as soon as possible — at the latest by December 5, 2023 — to agree on a mutually convenient time for an interview. 

 

HEAD OF CATEGORY APPLICANTS

In order to evaluate applicants' understandings of the mission and pedagogy of NHI, applicants are asked to create the curriculum for the first three three-hour meetings of their category and formulate it into an agenda. Each activity/exercise in the agenda should serve a function that is connected to the holistic objective of the meeting — please be sure to clearly state these two objectives as part of the your agendas. As for the format, items may be adumbrated or thoroughly explained. All that is required is that the duration of each activity/exercise be indicated and that an explanation of each activity/exercise be included. Agendas must be submitted to tipoftexas@nhimail.com by December 15, 2023 at 11:59PM in order to be considered.

RECRUITMENT

In order to be counted toward this requirement, recruited students must have: (1) submitted an application to participate in the Texas Great Debate with NHI at Tip of Texas and (2) paid the application fee ($25) and deposit ($150). In order to avoid delays, please be sure to remind your recruits that the region they should apply to is "Tip of Texas," not "RGV."

 

If a recruit meets these criteria, but for whatever reason they are ultimately unable to participate in the program, their recruiter will not be penalized. Provided that all other requirements have been satisfied, they will remain eligible to coach.

Freshman applicants have the option of listing their "recruiter" when they submit an application. If your recruit lists you as their recruiter, then our team is able to easily identify them as being "yours." However, recruits often leave this section blank. In order to ensure that all coach applicants' recruits are accounted for, we strongly encourage coach applicants to declare their recruits using the Recruit Identification form.

 

Please note that declaring a recruit does not automatically satisfy the requirements for a deadline or the recruitment requirement. If a recruit is declared through the form but either (1) has not submitted an application to participate in the Texas Great Debate with NHI at Tip of Texas or (2) has not paid the application fee and deposit, then they will not be counted toward the deadline/requirement.

FUNDRAISING

Fundraising represents an investment both on the part of each applicant––as they are the ones who procure these funds––and on the part of the community at large, as it is local businesses and organizations that provide the funds. All amounts fundraised are used to cover local expenses such as transportation, training materials, facility fees, event costs, and to assist dedicated and promising students for whom participation in an NHI program poses a substantial financial burden. Applicants are prohibited from using personal or family funds in order to fulfill this requirement. 

ATTENDANCE POLICY

At every event/function/meeting that coaches are asked to attend, each coach will be assigned one of four statuses: Absent A (unexcused absence), Absent B (excused absence), Late (arrived five or more minutes after the scheduled start time), and Present.

Attendance will be monitored using a points system. Each coach will begin the season with 15 points. An unexcused absence (Absent A) results in a five-point deduction, an excused absence (Absent B) results in a three-point deduction, and a late arrival results in a two-point deduction. 

A coach can have an absence be "excused" in two ways.

  1. All coaches are automatically provided one Guaranteed Excused Absence (GEA). As long as the absence is reported via the Notification of Absence form, and the coach indicates that they will be using their one GEA, that absence will be excused. 

  2. If a coach has already used their GEA, or chooses to save it for another date, they must provide an explanation of the circumstances surrounded the absence in the same Notification of Absence form. If our team finds that the absence should be excused, the coach will be granted an excused absence. Please note that our team may request corroborating documents/information, and may consider the absence of such documentation in reaching our decision.

Any coach whose deductions are such that their point-total is less than or equal to zero will immediately be removed from the coaching roster for the remainder of the season; said individual may contribute to the team during the final practice week, but will not be welcome at our "regular" weekly meetings.

Please note that the Project Administrator or Assistant Project Administrator may issue also issue point deductions based on a coach's conduct.

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